Financial Affairs Unit Duties

  • Preparing memos related to budget tasks and responding to official correspondences.
  • Maintaining a dedicated register for advances, where all disbursement and accounting documents are recorded, audited, and reconciled monthly with the daily ledger, and advances are automatically renewed or settled upon submission of supporting documents.
  • Providing suggestions and solutions for any budget line overruns.
  • Maintaining a detailed advances register to monitor temporary advances, salary advances, committee advances, and permanent petty cash advances.
  • Overseeing the functioning of procurement and maintenance committees by ensuring financial allocations for each budget category.
  • Preparing the annual estimated budget and determining the college's needs by ensuring financial allocations, funding salaries, and following up with the university presidency.
  • Supervising all matters related to financial statements and reports, including their analysis and evaluation.
  • Officially entering all materials received by the college into records.
  • Maintaining Accounting Register No. 13, which includes: furniture, electrical appliances, plumbing supplies, stationery, vehicles, and other equipment.
  • Preparing liability forms for employees detailing the materials received by each.
  • Classifying items received in the warehouses based on their type.
  • Conducting the annual inventory of fixed and movable assets at the end of each fiscal year.
  • Organizing payroll lists.
  • Collecting college revenues, including kiosk rent and student club rent.
  • Preparing disbursement and receipt vouchers and issuing checks related to revenues and deposits within the Higher Education Fund budget.
  • Depositing funds into the bank.
  • Preparing disbursement vouchers and issuing corresponding checks across all expenditure categories.
  • Preparing journal entries for all financial transactions.
  • Maintaining accounting records including: daily ledger, allocation register, deposit register, and revenue register.
  • Operating an electronic accounting system to support manual records and facilitate the preparation of financial statements with speed and accuracy.
  • Preparing all types of documents and official financial data for timely submission to relevant authorities and official departments.
  • Preparing all types of monthly trial balances for detailed and general accounts at the end of each month, as well as final accounts for the fiscal year.